- There shall be a Directorate of Postgraduate Studies whose mandate shall be to make recommendations to the Senate on the conduct and quality of postgraduate studies.
- The Directorate shall perform the following functions:
- Harmonising postgraduate curricula and regulations;
- Admitting postgraduate students on the recommendation of Faculties/Schools/Institutes;
- Assuring quality and enforcing standards of postgraduate programmes;
- Soliciting and administering postgraduate scholarships and research grants;
- Making available to Faculties/Schools/Institutes/Campus Colleges/ Campuses and relevant offices information relating to postgraduate studies throughout the University by publishing a prospectus and bibliographic records of postgraduate research done and being done within the University;
- Maintaining a database of ongoing and published work arising from postgraduate research in the University;
- Maintaining records of all past and present postgraduate students;
- Ensuring that the approved research projects, theses, or similar presentations are deposited in the Library both as electronic and hard copies;
- Coordinating the Award Scheme for academic excellence amongst postgraduate students and forwarding recommendations thereon to the Deans Committee;
- Revising the Postgraduate Students Handbook;
- Coordinating postgraduate students’ supervision according to the following principles and requirements:
- That supervisors are appointed immediately after the students have commenced their studies;
- That postgraduate research supervisors are competent and specialised in the subject area within which the proposed research falls;
- That supervisors keep regular contact with their students (at least once in three (3) months);
- That supervisors ensure that students defend their Research Proposals and have them approved by the Board of Postgraduate Studies within six (6) months of completion of coursework;
- That joint supervisors maintain regular consultations with one another regarding the progress of students;
- That supervisors submit progress reports on their students’ research work on a quarterly basis;
- That progress reports on students are evaluated by the Board on a quarterly basis;
- That the student’s role as a researcher is fully reflected in any joint publications with the supervisor;
- That the supervisor ensures that s/he works efficiently and harmoniously with the student;
- That students’ complaints regarding supervision are addressed in a timely manner and objectively;
- That appropriate disciplinary or other action is recommended to the relevant authority in relation to any supervisor who fails to perform the duties of supervision;
- That the maximum number of students per supervisor at any one time shall be five (5) for the Master’s and three (3) for the Doctor of Philosophy degree.
- Coordinating the administration and processing of Master’s Research Projects, Master’s Theses, and Doctoral Theses, which shall include:
- Appointing nominated Supervisors;
- Appointing Examiners;
- Coordinating the forwarding of submitted Master’s Research Projects, Master’s Theses, and Doctoral Theses to Examiners;
- Coordinating defences;
- Overseeing all defences;
- Forwarding the recommendations of the Board of Examiners to the Chairperson of the Senate for approval on behalf of the Senate.
- Receiving reports on the welfare and conduct of students, deliberating upon and making such recommendations thereon to the Senate.
- The Directorate shall perform such other functions as may be lawfully delegated to it.
- There shall be a Director of the Directorate in accordance with Statute 22(17).
- The Director of the Directorate shall report to the Deputy Vice-Chancellor (Academics, Research and Extension).
- The Directorate shall have a Board in accordance with Statute 22(10).
- The membership of the Board shall be:
- The Director of the Directorate– Chairperson;
- The Director (Research and Extension);
- The Director, Directorate of Undergraduate Studies and Career Services;
- The University Librarian;
- One (1) representative of each Faculty, School, and Institute at the rank of Senior Lecturer and above as recommended by the Faculty/School/Institute Board for a period of three years non-renewable;
- One (1) postgraduate student representative, Egerton University Students Association;
- Secretary – Shall be provided by the Office of the Director;
- Co-opted members, provided that such members shall not have the right to vote and shall not constitute more than one-third of the membership of the Board.
- The Board shall adopt procedures in accordance with Statute 22(12).
PROGRAMMES AND PROCEDURES FOR POSTGRADUATE STUDENTS
Programmes Offered
Currently, the University offers five Postgraduate diploma programmes; 70 Master’s programmes and 61 Ph.D. programmes, all accredited by the Commission for University Education (CUE).
DURATION OF THE PROGRAMMES
The University, through the Graduate School, offers three levels of programmes:
- Postgraduate Diploma programmes, whose duration is between one academic year and a maximum of two years;
- Master’s programmes, whose duration is two academic years. They can extend to a maximum of three years (for full time students) or four years (for part-time students);
- Doctoral programmes, whose duration is three years can extend to a maximum of four years (for full -time) or six years (part-time).
Note: All programmes Masters and PhD are by Course work, Examination, Research and project /Thesis/dissertation.