Statute 38:RULES AND REGULATIONS FOR THE POSTGRADUATE CERTIFICATE PROGRAMME

1.Application Procedures

• Enquiries for all Postgraduate Diploma programmes shall be made to the Director, Directorate of Postgraduate Studies, Egerton University, P. O. Box 536-20115, EGERTON, Kenya, or via email: bpgs@egerton.ac.ke.
• Application forms may be obtained from the Director, Directorate of Postgraduate Studies, or downloaded from the University’s website at: egerton.ac.ke. Applications may also be filled online at: https://application.egerton.ac.ke.
• Duly completed application forms shall be returned or submitted to the Director, Directorate of Postgraduate Studies, on or before the due date upon payment of a prescribed non-refundable fee.

2. Admission Requirements

• Applicants must fulfil the following minimum requirements:
• Hold at least a Bachelor’s Degree or its equivalent from a recognised institution;
• Meet special requirements as may be prescribed by the Department, Faculty, School, Institute or Campus.
• Applicants shall be admitted to only one Postgraduate Diploma programme at a time.
• Admission shall be done through a letter from the Director, Directorate of Postgraduate Studies.

3. Duration of Study and Course Loading

• A Postgraduate Certificate programme shall last for a minimum of nine (9) months for full-time students and a maximum of eighteen (18) months for part-time students.
• Students shall register for a minimum of twenty-four (24) Credit Factors (CFs) for the whole programme.
• A student shall pass at least twenty-four (24) CFs of prescribed courses to qualify for the award of a Postgraduate Certificate.

4. Regular Examinations

• All examinations shall be conducted under the authority of the Senate as specified under various Rules and Regulations.
• Only a student who has registered and has fulfilled all the requirements shall be eligible to take examinations.
• Subject to approval by the Senate, Departments shall establish a Moderating Committee comprising the Chairperson of Department and three academic staff at the rank of Senior Lecturer and above who shall internally moderate the examinations.
• A candidate shall pay to the University in respect of examinations such fees as the Council shall from time to time prescribe.
• Examinations shall consist of Continuous Assessment Tests, which shall constitute forty per cent (40%) of the total marks for each course, and the final examinations, which shall constitute sixty per cent (60%) of the total marks for each course.
• Seminars and courses which are of a practical nature may be assessed entirely by continuous assessment.
• Marks obtained in examinations shall be converted into letter grades as follows:

The Postgraduate Diploma shall be classified as follows

5. Special Examinations

• Special examinations shall be offered to students who, due to circumstances acceptable to the Senate, were unable to sit for the regular final examinations.
• Special examinations shall be graded on the same basis as the regular examinations.
• A student taking special examination(s) shall be required to pay a special examination registration fee at a rate to be determined by the Council from time to time.
• Special examinations shall be taken and processed on dates prescribed by the Senate.

6. Resit Examinations

• A candidate who fails in twenty-five per cent or less (≤ 25%) of the total CFs in the programme but has a Cumulative Weighted Average (CWA) mark of fifty percent (50%) or more (≥ 50%) shall be required to resit the failed examination(s).
• Resit examinations shall be taken and processed on dates prescribed by the Senate.
• The maximum marks awarded in a resit examination shall be fifty percent (50%) only and shall earn the letter grade “C”.
• A student taking resit examination(s) shall be required to pay a resit examination registration fee and a fee for the CFs taken at a rate to be determined by the Council from time to time.

7.  Discontinuation: A student shall be discontinued if s/he:

• Fails more than twenty-five percent (>25%) of all CFs taken in the programme;
• Obtains a CWA of less than fifty percent (<50%), grade “C” in the programme;
• Fails a resit examination;
• Fails to register for and attend scheduled lecturers for two (2) weeks or longer without the consent of the Senate;
• Fails to meet any other condition stipulated by the Faculty for the award of the Postgraduate Certificate.

8. Remarking of Examinations: A student shall be allowed to appeal for remarking of an examination as per Statute 37(13).

9. Examination Irregularities and Penalties: A student who commits Examination Irregularities shall be penalised in accordance with Statute 37(15)(a) and 37(15)(b).

10. Suspension from the University: A student shall be suspended from the University in accordance with Statute 37(18).

11. Expulsion from the University: A student shall be expelled from the University in accordance with Statute 37(19).

12. Appeal: A student who has been discontinued suspended or expelled from the University may appeal in accordance with Statute 37(20).