Prepare and schedule for board meetings for (PhD proposals)
- Ensuring the PhD students get PhD proposals approval timely.
- Updating and maintaining students’ supervisor’s records.
- Process the students’ research proposals and thesis/projects on timely basis.
- Corresponding with supervisors and examiners and sending them students thesis and appointment letters.
- Register and compute Postgraduate Examinations.
- Facilitate oral thesis examinations for postgraduate students by emailing documents to examiners and students.
- Prompt Retrieval of examination reports for circulation.
- Communicate with examiners for prompt and timely submission of Examination reports.
- Attend to daily inquiries from students and examiners/ supervisors pertaining to the progress of proposals, thesis and projects.
- Recording the Directorates minutes and the proceedings of PhD Oral Examinations and minutes processing.
- Maintaining and managing the Directorates petty cash for paying External examiners, accommodation, per diem and travel expenses as per University rules and regulations.
- Liaise with Deans of Faculties to diarize and schedule oral examination defense dates on behave of the Directorate.
- Checking of plagiarism of the final project/thesis.
- Verification of certificate of thesis correction form, publication papers, and hardbound copies of thesis and signing of clearance forms.
- Preparing graduation lists and writing completion letters for all students who are due for graduation.