Key Highlights from the Training of Administrative Other Staff at Egerton University Handling Postgraduate Students.

Date & Venue:

1. Held on 5th July 2024
2. Physical Science Theatre Room 3

Organizers:

1. Directorate of Postgraduate Studies
2. Sponsored by the office of TAGDev

Participants:

1. 55 administrative staff members nominated by their respective CoDs

Theme:

• "Effective and efficient processing of Postgraduate students’ documents"

Purpose:

1. To enhance the processing of postgraduate students' documents and improve communication with students, faculties, and stakeholders.

Topics Covered:

1. Effective minutes writing and key factors in minutes writing
2. Templates and format for postgraduate proposal and theses defense minutes
3. Effective communication with students, faculty, Board of examiners, and other stakeholders
4. Soft skills - Communication skills
5. Ethical considerations (Ethics and Integrity)
6. Planning and handling of postgraduate proposal and theses defenses, including physical, virtual, and blended defenses

Key Discussions and Suggestions:

• Importance of customer communication for institutional image
• Active listening and empathy in dealing with students
• Encouraging dialogue and timely feedback
• Adopting Egerton University's values to elevate the institution
• Strategies to improve graduation rates
• Proper procedures for Board of examiners updates and oral examination forms
• Standardizing postgraduate defense minutes template
• Recording oral examination questions accurately
• Ensuring formal and timely processing of minutes
• Ethical considerations to build trust, reputation, and respect

Conclusion:

• The training was well-attended and engaging, providing valuable insights for the participants. The presentations fostered a deeper appreciation for the need for transformation.

Recommendations:

1. Conduct frequent and regular similar trainings.
2. Organize additional sessions to accommodate those involved in examinations and report keying.
3. Encourage participation from all administrators and faculty members in future training sessions.

More Photos Here

Contact Information:

Egerton University

Tel Registrar Office: 0703839401 or 0775071854. 

P.O. Box 536 – 20115, Egerton, Njoro, Kenya

Email: postgraduates.applications@egerton.ac.ke  or bpgs@egerton.ac.ke

Website: www.egerton.ac.ke

By Prof. George M. Ogendi
Director, Directorate of Postgraduate Studies